HOTEL-KEY Material Control System in a hotel sets the procedures, processes, and tools used to manage the procurement, storage, and utilization of materials and supplies within the hotel. This system ensures that the hotel operates efficiently by maintaining optimal stock levels, preventing shortages, and minimizing waste. It covers various materials such as food and beverages, housekeeping supplies, maintenance equipment, linens, toiletries, and other consumables that the hotel requires for its daily operations.
Easily register and manage supplier information, including contact details and payment terms.
Create and manage purchase orders, including multiple approvals and delivery schedules.
Efficiently approve and process Goods Received Notes (GRNs).
Handle store requests and multiple approvals for timely procurement.
Identify and prioritize items based on their sales velocity.
Implement a robust approval workflow for complex purchases.
Process returns to suppliers and adjust inventory accordingly.
Manage requests for items that are not typically stocked.
Calculate inventory costs using the First-In-First-Out (FIFO) or Weighted Average methods.
Track stock levels, reorder points, and expiry dates.
Monitor stock movements and balances at the bin level.
Make adjustments to stock levels due to physical counts, damages, or losses.
Receive timely alerts for items nearing their expiration date.
Record and adjust for spoiled or wasted items.
Automatically generate purchase requests when stock levels reach reorder
Track fixed assets, including purchase information, depreciation, and maintenance records.
Record and manage the purchase of new fixed assets..
Track individual items with unique serial numbers.
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