Image 1

Optimize Your Supply Chain
with HOTEL-KEY PMS

Efficient Inventory and Purchasing Management

HOTEL-KEY Material Control System in a hotel sets the procedures, processes, and tools used to manage the procurement, storage, and utilization of materials and supplies within the hotel. This system ensures that the hotel operates efficiently by maintaining optimal stock levels, preventing shortages, and minimizing waste. It covers various materials such as food and beverages, housekeeping supplies, maintenance equipment, linens, toiletries, and other consumables that the hotel requires for its daily operations.

Key Features

Supplier Management

  • Supplier Registration
  • Easily register and manage supplier information, including contact details and payment terms.

    Purchasing Management

  • Purchase Orders
  • Create and manage purchase orders, including multiple approvals and delivery schedules.

  • GRN Approvals
  • Efficiently approve and process Goods Received Notes (GRNs).

  • Store Requests
  • Handle store requests and multiple approvals for timely procurement.

  • Fast Moving/Slow Moving Items
  • Identify and prioritize items based on their sales velocity.

  • Multi-Level Purchase Order Approvals
  • Implement a robust approval workflow for complex purchases.

  • GRN Returns
  • Process returns to suppliers and adjust inventory accordingly.

  • Non-Store Item Requests
  • Manage requests for items that are not typically stocked.

    Cost Control

  • FIFO/Weighted Average
  • Calculate inventory costs using the First-In-First-Out (FIFO) or Weighted Average methods.

    Inventory Control

  • Stock Information
  • Track stock levels, reorder points, and expiry dates.

  • BIN Card Information
  • Monitor stock movements and balances at the bin level.

  • Stock Adjustment
  • Make adjustments to stock levels due to physical counts, damages, or losses.

  • Expiry Alerts
  • Receive timely alerts for items nearing their expiration date.

  • Spoilage Adjustment
  • Record and adjust for spoiled or wasted items.

  • Reorder Level Alerts
  • Automatically generate purchase requests when stock levels reach reorder

    Asset Management

  • Asset Information
  • Track fixed assets, including purchase information, depreciation, and maintenance records.

  • Fixed Asset Purchases
  • Record and manage the purchase of new fixed assets..

  • Serial Number Tracking
  • Track individual items with unique serial numbers.

    Unlock the Full Potential of Your Hotel.

    Book a Demo Today!

    Copyright 2024, All Right Reserved Development & Design by Sha Web Design